CCC’s Corporate Solutions Director Kevin Barrett welcomes Jamie Hullinger, solo corporate librarian of global medical technology leader Zimmer Biomet, for an informative 30-minute Q & A.

View the recording here.

Accelerating the flow of research to drive discovery and innovation is a common goal for information professionals in R&D-intensive organizations of all sizes.  So, whether operating as an information team of one or many, it is essential to have a well-designed information management strategy – one that delivers fast, secure, and compliant access to content, maximizes the value of your content resources, promotes collaboration in a wide range of workflows, and simplifies copyright compliance.

Today’s information managers, however, are also challenged with delivering greater organizational value and meeting the evolving needs of content users across the company.

From her role as corporate librarian, as well as current president of SLA’s Solo Librarian Community, she provides valuable insights on how she is:

• Over-coming the challenges of solo librarianship in an R&D-intensive company to deliver greater insights and organizational value
• Applying information manager best practices for navigating and preparing for change
• Implementing steps and tools to easily scale information management as the company grows

Jamie has been the corporate librarian for Zimmer Biomet, an orthopedic MedTech company in Indiana, since 2018.  She received her Masters in Library and Information Science from the University of Southern Mississippi in 2013. Before turning to Special Librarianship, Jamie got her start in public libraries at sixteen shelving books and working her way up to Youth Services Manager.

Kevin is CCC’s Corporate Solutions Director, responsible for content management software & services including semantic search & enrichment, collaboration, and reference management within the RightFind Suite. He also focuses on market research, participating in product roundtables & industry forums, and collecting direct feedback to keep CCC’s solutions aligned with clients’ changing needs.

The post CCC Hosts Q & A with Solo Corporate Librarian Jamie Hullinger appeared first on Copyright Clearance Center.

With so many competing priorities and limited resources, many small to medium businesses (SMBs) may not be thinking about how their information assets are organized, how individual employees are accessing published articles, or the potential risk associated with whether they have the appropriate rights to do so. Even in companies with a dedicated information manager, there comes a point when manually fulfilling requests for published content and confirming rights to reuse that content is no longer feasible, and opportunities are missed to optimize content spend and utilization without the right tools in place.

Whether just launching your information management strategy or looking to take yours to the next level, securing automated, centralized literature management software can provide many benefits to your company such as:

• maximizing the value of your content investments
• streamlining and promoting companywide access to content
• reinforcing copyright compliance
• accelerating the flow of research to drive innovation

If you and your company have decided it’s time to invest in a literature management solution, here are the top questions you should ask when beginning your search.

1.  Was the software designed for the corporate market?

While there are many great information management software tools on the market today, some were created for academic or individual users and therefore may not be able to meet the specific needs and unique workflows of corporate teams including medical affairs, regulatory affairs, R&D, and more. Be sure to research the company that built the software and for whom they built it, as well as what is shaping their product roadmap.

2.  Is the ability to check permissions fully integrated in your workflow?

While many literature management tools claim they offer an ‘integrated view of copyright permissions,’ different vendors take different approaches to this critical task. Some solutions place a link next to articles that requires the user to manually look up information on available licensed rights using a separate tool. The user may even be required to search again in that second tool in order to check reuse rights information for the relevant content. In comparison, other vendors offer the ability to see accurate licensed rights information at the article level throughout their tools. The difference can make or break a user’s willingness to check content use rights and support an organization’s copyright compliance efforts. Simplifying access to detailed information on copyright permissions for individual users at the point of use not only saves valuable time for busy team members but makes ‘doing the right thing’ as easy as possible.

3.  Does the solution offer flexible billing options that meet your needs?

While it’s common for companies to provide centralized access to content from one place, many companies still require the ability to track spend at various levels. For example, does your company need the flexibility to allow certain teams or departments to pay for their own orders, or pay via credit card? Often when an information management team is responsible for their entire company’s literature management system, they must allocate costs to different departments that are the ultimate budget holders. To simplify this process, look for a solution that provides flexible tracking fields, cost controls, and the ability to split invoices to facilitate chargebacks to different teams, departments or cost centers as needed.

4.  What level of content reporting does the solution provide?

Hand in hand with your ability to invoice charges to the right place is the ability to monitor usage and spend at a granular level. As more companies look to make data-driven decisions, technology can offer a clearer understanding of how users are interacting with content and what content is most valuable for your company. Some tools provide simple order history reports, while others offer granular, customizable reports on usage as well as powerful visualizations that bring together COUNTER statistics across publisher platforms. Some can even support budget forecasting with analytical and predictive tools. Look for a solution that provides you with the data you need to identify strategic content requirements, spot coverage gaps and demonstrate return on investment for your content spend.

5.  How well does the solution handle your direct publisher agreements?

Subscriptions can be complicated, but a comprehensive literature management solution should provide clear insight into every level of subscription management from simple site licensing to the persnickety details of rolling embargoes. An even stronger solution will integrate seamless access to content for users companywide or from site licenses, as well as access to content through pre-paid transactional agreements (tokens) you have put in place. Also, be sure to ask if the solution you are considering provides users with access to actual copies of the content they requested, or if users are simply sent to external websites, on which they will be expected to resolve access issues themselves.

Access our tip sheet for the complete 10 Questions to Ask When Searching for a Corporate Literature Management Solution and see how CCC’s award-winning RightFind Enterprise solution addresses these questions and more.

In the life sciences alone, over 900 companies use CCC products and services. Learn more about how we are meeting the needs of users in corporate environments from startup biotechs to the largest global pharmaceutical companies, across all stages of development with RightFind.

The post 10 Questions to Ask When Searching for a Corporate Literature Management Solution appeared first on Copyright Clearance Center.

Most reference management tools are unavailable on PowerPoint and do not cater to the needs of knowledge workers within corporations, but instead focus on features needed by individual, academic researchers. We saw this gap in the market and wanted to develop a solution for corporate medical and scientific writers to incorporate reference management into their familiar tools and workflows. After speaking with small, medium, and large enterprises, we are excited to offer distinct workflows that resonate across all organizational sizes when citing content within PowerPoint.

For example, Medical Information and Medical Communication teams have stressed how important it is to manage references within PowerPoint. These groups frequently communicate with various stakeholders including healthcare professionals (HCPs), regulatory authorities, and key opinion leaders (KOLs), which require responsive educational materials to be made that break down the mechanism, administration, and effectiveness of the drug/medical device available within the company’s portfolio. All of these artifacts require citations to be added consistently and accurately across slides that adhere to regulatory guidelines set forth by the FDA and EMA. Citing meaningful and accurate references alongside these claims helps establish credibility on how the solution is able to treat the problem at hand.

“Time is of the essence when communicating with healthcare professionals. Software that simplifies the authoring experience can be a major win for these responsive teams, and integrating reference management into PowerPoint helps teams to be more efficient and consistent when supplying HCPs with the critical information they need,” said Lauren Tulloch, VP & Managing Director of Corporate Markets at CCC.

RightFind Cite It’s functionality within PowerPoint enables medical and scientific writers to:

• Search for references across the RightFind catalog of 155+ million citations
• Cite references with ease from personal, shared, or company libraries
• Insert and re-order references on slides and have the bibliography update automatically
• Consolidate the bibliography in the footnotes of each slide
• Easily update the citation style on one slide or all slides at once
• Edit references or create new references directly within PowerPoint
• Order full text with appropriate re-use rights for cited references directly from a slide

Within CCC’s RightFind Suite, RightFind Cite It and RightFind Enterprise come together to make a powerful reference management tool for Microsoft Word or PowerPoint on Windows and Mac. Having this accessibility and consistency across products allow corporate medical and scientific writers to develop content in a collaborative and copyright compliant environment.

CCC’s award-winning RightFind research solution is used by hundreds of global R&D teams and other corporate content users from the smallest emerging life sciences companies to the largest global R&D organizations. Learn more about how CCC’s RightFind Suite can provide solutions to support your organization’s content and research needs.

Continue reading about the importance of integrated reference management with these suggested blogs:

Exploring the Added Benefits of an Integrated Corporate Reference Management Tool

5 Considerations When Choosing a Reference Management Tool for a Corporate Environment

The post CCC’s RightFind Cite It Reference Management Software Now Available for PowerPoint appeared first on Copyright Clearance Center.

Content host aggregators simply supply information directly from various sources into one feed or display. Familiar examples would be Google News or Apple News, which pull articles from online media sources such as Reuters, ESPN, and NPR into a single page of headlines.

For researchers and other knowledge workers using aggregators, gathering relevant data effectively can be overwhelming, given the breadth of material and sources available. In these scenarios, researchers and their teams must comb through the immense volume and variety of data to curate, understand, and apply the insights. 

Content aggregators fall into three distinct categories: 

1. Content Hosts: Companies whose primary focus is to provide a hosting service for publishers. Quality and validity can be challenging as these hosts are not typically selective of the content displayed. 
2. Gateway Hosts: Companies that index or categorize disparate content on other content host services. These services are generally subscription based and host a collection of links to publishers’ full-text content by accumulating abstracts and indexing information. Libraries typically fall into this category.  
3. Full-Text Aggregators: “Traditional” aggregators of licensed full-text content that encompass everything content and gateway hosts have, but without the subscriptions or creating full-text databases. They centralize access to full content licensing from the original source, which contributes to the validity of the sources and information being provided. Content curation, in addition to aggregation, provides another layer of expertise which leads to greater relevancy and trust in the search results. In particular, this capability provides users with just-in-time decision support. 

Where it comes into play

Organizations looking to acquire a content aggregation and curation service should develop criteria to determine which service would best help their users, while considering the following strategic questions:  

• How can we help drive decision making in a timely manner with well-organized empirical data?  
• How can aggregated content efficiently become curated content? 

Users are looking to optimize their workflow without jeopardizing the efficacy of search or losing relevant data in the process. Knowledge workers must be able to pull empirical information that directly relates to the research: 

• to amplify efficiency, allowing them to “fail fast” and start down a new path 
• to spark inspiration and new ideas, making connections from previously conducted documented work, and 
• to navigate their analysis seamlessly based on relevance.  

Challenges and opportunities

While Google misses both an organization’s internal data and other licensed sources — and includes a lot of noise in its results, a more effective search tool employs both aggregation and personalization which work together to strike the right balance of relevant results. Working in tandem, aggregation and personalization provide a researcher with comprehensive information that isn’t overwhelming so they can more easily find content that’s relevant to their search.  

 Keep reading Accessing and Analyzing Relevant Content in Today’s Information Chaos.   

 Learn more about unifying data sources with flexible prebuilt and custom data connectors in RightFind Navigate. 

The post Gathering Relevant Research Data Effectively with Content Aggregation appeared first on Copyright Clearance Center.

Is awareness enough? 

In research-driven organizations, sharing content and information between colleagues across job roles is crucial for staying up to date on trends, supporting collaboration, and driving innovation. The number of people executives share material with has risen nearly 72%, a level of sharing significantly higher than colleagues in middle management and individual contributor roles. According to the 2023 Information Seeking and Consumption Study, executives report the highest level of copyright awareness (91%) but are most likely to share in ways not allowed by their companies’ own policies. Ninety-two percent of executives report considering copyright before forwarding information and 91% acknowledge awareness of “serious risks of copyright infringement” when they do. Yet, 90% of executives will share any and all relevant information to help their organization in competitive, mission-critical, or time-critical situations. 

How has the Evolving Workplace Affected Executive Content Sharing Behavior? 

Remote and hybrid work environments have changed executive information sharing activities. Seventy-nine percent of executives surveyed stated that they share more often than in the past, and 50% stated that they share with more people. These numbers are higher than the average survey results across all roles, which report that 55% of all employees are sharing more often and 42% are sharing with more people.  

The ability to work on digital platforms is crucial to remote and hybrid environments. The 2023 overall study results show that 33% of employees prefer collaboration tools to share information and close to 41% prefer email. Among executives, 41.3% prefer collaboration tools and close to 39% prefer email. Since the last survey in 2020, executive-level preference for collaboration tools has risen 82%. Downloading content through any tool makes a new copy of that content – and copying often requires permission. With the rise in the use of collaboration tools, more people may be downloading content from those tools, creating new potential instances of unlicensed sharing. 

Why does this matter? 

Executives are the leaders of their organizations. It’s critical that they learn and understand their organization’s copyright policies and that they consistently adhere to them as well. Executives report that they depend on an average of 9.4 critical-to-job print or digital publications, significantly higher than middle managers (7.1) and individual contributors (4.5). Of the publications accessed, executives report using 12 publications per week compared with middle managers (9) and individual contributors (5). With more than half (54%) of the information shared coming from external sources, executives could be responsible for more than double (125.9) the potential instances of unlicensed sharing as middle managers (46.6) and more than seven times that of individual contributors (17.5). 

What can executives do? 

Executives should lead by example. They should ensure their organization has a solid copyright policy in place and that they fully understand and align their behaviors with those policies. They should also take steps to support employee education and communication about copyright, and deploy appropriate compliance solutions to support a streamlined content workflow. Those solutions should make it easier for executives and all employees within the organization to secure needed permissions through proper licensing and copyright-compliant content management software. 

Download the Information Seeking and Consumption Study Report 

Get more details about executive content sharing habits and many other insights into how people across job levels think and behave in the context of copyrighted content consumption, use, and sharing by accessing the complete 2023 Information Seeking and Consumption Report.  

The post The Paradox of Executive Behaviors in Content Sharing and Copyright appeared first on Copyright Clearance Center.

As consumers, we experience personalization daily via targeted online advertising while browsing or in our social media accounts. We see it in the shows and movies that Netflix and Amazon suggest to us and in the music that Spotify or Pandora recommends while we scroll through our playlists. This technology is based on our past purchase and usage behaviors. What we have liked, disliked, who we follow, and what we have previously searched for and ultimately purchased are used by machine learning to predict — and suggest — what might be of interest to us in the future. Let’s consider how personalization techniques impact scientific content discovery and information management. According to the latest data, approximately 8.5 billion searches are conducted each day on Google. Google — the tool, the term, and the technology — is omnipresent in our collective global culture. This has caused a fundamental change in what individuals expect from search results. Our private life search habits and expectations have unsurprisingly spilled over into our business life. 

Where personalization comes into play

With this shift in expectations, it’s important to understand the different types of personalization used by search engines so we can recognize the benefits of applying these tools to data searches in the business environment as well.  

When users are searching through and finding content, personalization allows them to find relevant content faster by moving artificial intelligence (AI)-informed recommendations to the top. With explicit personalization, search results are driven by a user’s chosen preferences, such as setting specific data source selection and/or setting source “favorites.” Based on these choices, the user expects more relevant search results to appear. Implicit personalization delivers personalized content recommendations based upon a user’s past actions and behaviors. 

Research indicates 75% of people will never scroll past the first page on a Google search, drastically limiting the range of potential information. In light of this data, it is more important than ever that the information most highly relevant to the individual researcher appears at the top of search results. 

Challenges and opportunities

At R&D intensive companies, the questions that researchers and other employees attempt to answer are far more complex than a simple Google query can answer. For example, what is most relevant to a researcher working on a promising early-stage drug candidate for Fibrodysplasia ossificans progressive — otherwise known as FOP or Stoneman’s Disease, which is expected to affect only 4,000 individuals worldwide — is quite different from what that the same researcher would find valuable in the mature diabetes market.  

Why? The Rare Disease field is known for its small patient populations, premature disease understanding, and overwhelming lack of education. Comprehensive and relevant information may be very difficult to find and would require content discovery solutions that scour scientific literature, patent information, real-world evidence, and patients’ lived experiences from as many sources as possible, including scientific societies and congresses, scholarly publications, clinical trials, social media platforms, etc. Casting as broad a net as possible would help generate novel insights and new discoveries and drive results in this market.  

In contrast, let’s look at the diabetes market. Diabetes was accurately described for the first time in the 2nd century A.D.; by January 1922, the first insulin injection was given to a 14-year-old boy dying of the disease. For the last 100 years, diabetes has been studied by countless principal investigators, labs, and drug development companies. The sheer volume of clinical and observational data and content is vast, and as a result, this researcher’s challenge becomes one of technical relevancy and prioritization. R&D users in the diabetes field need solutions and methods to narrow down and contextualize information, to manage the deluge of data, and to help them recognize newly established patterns and trends.  

Relevancy in scientific, medical, and technology search 

An article’s median half-life (more than one-half its total downloads) across all publishers was between 2 and 4 years. This can bias traditional search engines to favor older publications because citations, impact factor, etc. can take years to develop — missing the mark in identifying potentially novel discoveries and innovation.  

This leads us to recognize why R&D professionals need software solutions that are based on the right kind of machine learning — in particular, implicit and explicit personalization tools that better “understand” a user’s goals and result in more serviceable content discovery, regardless of the lifespan of a significant scientific paper. Using the right machine learning tool will combine implicit and explicit personalization with the right content to find relevant results.  

One user of CCC’s RightFind Navigate at a global pharmaceutical company recognizes the value of creating a unified search experience from disparate, siloed content from trusted internal and external sources, saying, “RightFind offers a tremendous benefit as a place to go when you don’t know where to start.”  

Breakthroughs in cancer treatments, rare diseases, and rocket science are possible, not because individual experts know everything on the subject but because people can draw knowledge that does not reside in their own heads— which makes finding the most relevant information at the right time so critical to drive innovation. 

Keep reading Accessing and Analyzing Relevant Content in Today’s Information Chaos.  

Learn more about personalized search across multiple sources of data and information for highly relevant discovery with RightFind Navigate.  

The post Relevancy in Scientific, Medical, and Technology Search: Why Personalization Matters appeared first on Copyright Clearance Center.

Here are five key questions you may want to explore if your company is looking for reference management software.

1. Is it easy to use?

As a corporate professional, having reference management capabilities tightly integrated into the tools you use is a major time saver. In many companies, Microsoft Word and PowerPoint are commonly used by Medical Affairs and other medical writers, so look for offerings that can support the software most often used in your company. Some tools may require users to move back and forth between Microsoft Word and the reference manager when adding or editing reference. This may not seem like a big deal at first, but those clicks add up! Look for a tool that enables users to cite references from the reference manager’s libraries or folders directly through Microsoft Word. Having access to a reference management tool that is embedded into your common tools will improve efficiency. If you commonly need to order the articles being cited, look for a tool that also supports the ability to order articles directly from Microsoft Word.

“As a medical writer, I have 5+ applications running, 10+ tabs open, and 15+ documents that I am actively working on. I need a tool that allows me to search for references and cite those references within my workflow. I don’t have time to jump back and forth between tabs, applications, and documents.”

– Medical writer at a mid-sized biotech company

2. Does it make it easy to centrally manage new references?

As a researcher, staying up to date on new information can be challenging. You may use multiple search tools to find relevant information, and those references can be saved in multiple places. If references are not saved in one location with specific identifiers, it can be difficult to recall that information when needing to re-cite those references later on. So, make sure your reference manager provides integrations with your preferred search and discovery tools (Google Scholar, PubMed, etc.). That way, references can easily be added to specific libraries/folders for faster recall.

3. Is document delivery integrated?

In life sciences, safety and regulatory teams frequently submit documents to regulatory authorities which requires attaching the full text of articles cited within a document. In many reference managers, this requires you to copy and paste individual citations into the reference manager, or to use a separate software or process to get access to request a copy of the article. Instead, look for a tool that supports the ability to order multiple references within a document at once through Microsoft Word. Taking it one step further, you can save significant time and money if your reference manager can automatically detect if a reference is included within your subscriptions or has already been ordered by a team member and is accessible for re-use under your company’s licenses. Some tools even offer seamless checking of re-use rights so teams can verify whether an article of which they already have a copy can be sent to a regulatory body under a copyright license.

4. How well does it support collaborative workflows?

Within a corporate setting, it is common to work together in teams on completing projects. It’s critical that the reference manager you choose supports collaborative processes. For example, within Medical Affairs, a large team may be sharing an approved set of citations when responding to HCP questions. First, it’s critical that all members of the team are able to work from the same set of shared citations. Secondly, the list of approved citations often needs to be updated over time to keep up as the science adapts – and all team members need to be able to easily work from the updated citation set. Some reference managers were designed to support libraries only for individual users. Look for a reference manager that makes it easy for groups of colleagues to work from the same citation library. To further improve collaboration, team members should be able to get notified when references are added to a library and whether they have been reviewed, commented, or annotated. Access to these features can improve a team’s shared knowledge and delivery speed.

5. Does it support your custom citation styles?

There are over 10,000 standard citation styles out there, but many companies choose to create a custom citation style that meets their own unique needs. Look for a tool that can support the creation of custom styles. You may also want to take into consideration how easy it is to share that style with groups of users. In some reference managers, each user needs to create the custom style for themselves instead of taking advantage of a shared master style. By partnering with a vendor who can support your custom styles or content types, you can reduce roadblocks that could occur during your authoring/submission process.

In the life sciences market alone, over 900 companies use CCC products and services. With a roadmap driven by R&D-intensive industry leaders, we are dedicated to meeting the needs of users in corporate environments. Our RightFind Enterprise & RightFind Cite It products were designed for enterprise users and can help address your reference management needs.

RightFind’s integrated reference management capabilities for Microsoft Word and soon for Power Point, are available for Windows and Mac and offer over 10,000 citation styles, as well as the ability to customize styles to supporting your unique authoring needs. With RightFind, all team members can store references in one centralized location, order full text when needed, and cite references with ease using familiar tools.

CCC’s RightFind Suite provides a single place to access, read, cite, share, store, organize, and collaborate on content, and offers the functionality you need to use content effectively in your organization.  With secure and direct access to full-text articles, simplify the authentication process for company subscriptions, open access, and internal collections. You will have access to the most comprehensive collection of scientific, technical and medical content to purchase unsubscribed articles from over 155 million citations. And with Shared Libraries, facilitate copyright-compliant collaboration within teams, from simple workspaces to highly customized content workflows based on role.

If you would like to learn more about what CCC’s RightFind has to offer, please visit our RightFind Suite page.

The post 5 Considerations When Choosing a Reference Management Tool for a Corporate Environment appeared first on Copyright Clearance Center.

The global biotechnology and emerging life sciences market is a dynamic one. According to Grand View Research’s recent Biotechnology Market Size & Growth Trends Report, 2030, the global biotechnology market size is expected to grow at a compound annual growth rate (CAGR) of 13.9% from 2022 to 2030. With new startups entering the market and existing biotechs expected to grow at such a rate over time, investing in tools early on that not only help employees find, access and manage scientific literature, but can easily scale to meet the growing needs of your company, will be essential.

And there are many benefits to starting early.

1. Often times, funding is strongest at the onset. If there is ever a time when funding is less of a concern in an emerging life science company, it is early on when excitement and support from capital investors is more robust. So, when considering what operational tools are needed for different areas of the business (payroll, HR, etc.), don’t forget to consider how research and other teams will access and manage scientific literature, build this into your initial budgets, and invest early. As companies grow and learn, and funding starts to dry up, expenses are scrutinized more closely. So, making such tools a priority from the onset will help protect the investment later.

2. Staffing and time are limited resources. Employees wear many hats and time is typically a startup’s most valuable but limited resource. The idea of a dedicated “information center or manager” is often non-existent for smaller companies. The right tools will help automate literature and reference management, allowing in-office and remote users alike the ability to easily sign on to a centralized, self-service system where and when they need it. This eases administrative burden, allowing more time for staff to focus on other high priority tasks, and streamlines the searching, accessing, ordering, and citing of scientific literature for all users to promote efficiency.

3. Prevent information silos from developing. We all know the saying, garbage in, garbage out. If focus is not given to how employees will work together to share information and collaborate from the very beginning, it is far too easy for individuals to develop their own systems for accessing and storing scientific literature. This will surely inhibit collaboration, new discoveries in the research process, effective management of the regulatory process, and overall productivity in general. Instituting a centralized management tool for accessing and storing content will give employees across the entire organization better insight to available content and help avoid inefficiencies.

4. Compliance is critical to startup life sciences companies. While much thought may be given from the start to establishing strong regulatory compliance, be sure to factor copyright compliance into the equation as well. It is not unusual for a startup or other small-to-medium-sized businesses (SMBs) to employ individuals newly transitioning from academic to corporate environments. Unfortunately, many bring with them old habits and misconceptions about the need to pay for access to and use of published scientific content for commercial purposes, having previously relied on academic credentials.

Additionally, rights associated with paid subscriptions and single article purchases are often only intended to cover use by the individual purchaser. Therefore, an annual copyright license is a great place to start and will provide additional rights covering millions of works that complement your existing subscriptions and publisher agreements to accelerate the compliant flow of information throughout the organization. The right literature management tool will not only integrate seamlessly with your license and provide an instant view into available rights to reuse and collaborate with published content but provide tools for additional copyright education and support as well. This is often not an area of expertise found in small, startup teams, so tools that help create awareness of and simplify copyright compliance are essential for building good practices and protecting the company from possible infringement.

5. Get the most value from your content investments. Early on, many emerging life sciences companies build content plans including the scientific publications most relevant to their organization and users. By also implementing literature management software with built-in collaboration tools like shared libraries, rights management, and detailed reporting about your company’s content usage, you will quickly learn how to maximize the value of those content investments. In contrast, untracked, decentralized content purchases across the organization can hinder budgeting and forecasting, as well as collaboration and productivity.

6. Establish a foundation that will scale with your company’s growing information needs. It is important to know that your literature management tool can easily add users as you add employee count. It is also beneficial to implement early, and easily add new subscriptions and content assets as you build your content plans. And when making a choice for a literature management tool, it may be difficult to think about what additional research needs your company might need next year, or five years down the road. However, if you implement the right tool when meeting more immediate needs like fast, secure access to scientific literature, you will also be primed to integrate additional capabilities like reference management, semantic enrichment, or even unified, aggregated search across all your company’s content resources.

CCC’s RightFind Enterprise is the fastest way to access, manage, and collaborate on scientific literature. RightFind Enterprise is a part of the RightFind Suite, a robust set of software solutions that fuel scientific research and simplify copyright, anytime, anywhere. Click here to learn more, or continue learning about meeting the needs of your emerging life sciences company with these related blog posts:

Working at a Life Science Startup? You Need a Copyright Policy (+ 6 Steps to Create One!)

Optimizing Culture and Information Management Webcast and Blog Series for Emerging R&D Organizations

The post Is It Ever Too Early to Invest in a Literature Management Tool? appeared first on Copyright Clearance Center.

More and more, the term deep search is being buzzed about in industries that rely on having the most up to date information– areas like life sciences, biotechnology, chemicals, and agriculture.  

The concept of deep search originated in the early 2000s to ask the question: how can we search the breadth of content across the internet when it is not indexed by standard search engines? 

We spoke with CCC’s Vice President and Managing Director of Corporate Solutions Lauren Tulloch to learn more about deep search solutions for advanced research purposes, and the ways CCC fits into the conversation.  

Q: In the context of business, how would you describe deep search solutions?  

Deep search solutions provide automated capabilities that gather, analyze, and deliver targeted data from a range of online sources.  

Deep search solutions focus on what you are looking for by gathering targeted intelligence from data sources you choose and content types relevant to you, leveraging ontologies that are meaningful to your company. This then creates a view into that data that makes sense to for your organization and offers insights that your teams can act on. 

Q: How do deep search capabilities differ from traditional web searching? 

To find information, we know companies usually start out with a combination of search engines and curated databases. Using a traditional search engine is not only time consuming for this advanced level of search, but it’s easy to miss critical information because search engines do not index all web pages and may exclude pages with information of value to you. We also know they can introduce bias based on ad spend and algorithms, so search engines may offer only the information the provider thinks interest you based on what others find interesting or what will generate the most clicks on ads. In addition, results may be surfaced that display editorial bias and geographic bias. When you’re tasked with gathering all the information, you don’t want to be beholden to a search algorithm that has other priorities .  

Curated databases are important but may not be enough. For competitive advantage, companies need to find the information beyond what everyone else has.  

Q: Can you give an example of what deep search capabilities look like in the context of a life sciences company?  

Take, for example, a company that is interested in grants data, and specifically, the link between a principal investigator, their affiliation, and licensed grants. The traditional way of searching for this information would be time-consuming and laborious, often producing results that may be irrelevant for your specific need. With deep search solutions gathering information from funding organizations’ websites, the ability to target and connect these disparate pieces of information becomes easier and quicker. 

Consider a life sciences company wanting to monitor the competitive landscape – especially the emergence of new players. Deep search solutions can automatically alert you to potential partners or collaborators. 

Deep search solutions can help highlight signs of early invention in the marketplace – say from conference posters – which may indicate direction of competitive intentions.  

All of these are typical use cases for companies to gain advantage by deploying deep search solutions. 

Q: What are the main benefits for companies looking to explore deep search? 

The first is getting a competitive edge by gaining access to information first. And the second is efficiency and time savings. By streamlining the process of gathering and analyzing information, employees can make well-informed tactical and strategic decisions sooner.  

Q: What’s the CCC Connection?

CCC recently acquired DS9, a powerful set of software solutions that makes it easy to collect and analyze information from a variety of internal and external sources. Several multinational life science and crop science companies already use this technology to support a wide range of use cases.  

Deep search solutions from CCC are available immediately as we build on what DS9 has created with the help of our software professional services teams. As we look to the future, we will integrate these capabilities into our RightFind suite of solutions for our clients, creating new ways to capitalize on the data our deep search solutions can provide. 

Interested in learning more? Check out: 

• Deep Search Solutions
• RightFind Navigate

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1. Maintaining Custom Workflows

If your organization has incorporated specific workflows for reviewing literature, you may want to replicate this in a new tool.  Workflows such as the weekly literature review for pharmacovigilance requires capturing the review process.  Does the system you’re considering allow you to create custom fields to capture the required information?  Can the import from PubMed or Embase be set up to automatically populate a library or is it a manual process?  Even if this task is outsourced, there are benefits to having the CRO do the review and access the literature in your own system.  If they need full text articles, they can be obtained through your company’s subscriptions or document delivery and stored in the central library for additional reuse consistent with available rights.

2. Setting Up Key Information Alerts

Staying current on products, markets, and competitive developments is crucial in the life science industry.  Setting up alerts is an easy way to keep abreast of the latest information and trends.  Can the alerts from your key sources integrate into the literature management tool so that it’s easy to review and manage?

3. Integrating with Preferred Databases

Integrating with literature databases such as PubMed, Embase and SciFinder is an important feature of a platform not only for content but for user preference.  Change management can be very challenging. While literature management tools may offer flashy search features, often times, people are more comfortable searching in the platform to which they’ve grown accustomed.  Enabling full text retrieval from the user’s current workflow can enhance their experience and encourage adoption of the new platform in a less disruptive way.

4. Promoting Collaboration

Shared libraries in literature management tools allow for collaboration, but notifications also factor into the process.  When a colleague adds a document, comment, tag or annotation, will the others in the shared library receive a notification that there has been a change?  Visibility into what others are doing is key to efficiency as well as successful knowledge sharing.

5. Simplifying Copyright Compliance

In QUOSA, the permitted uses of copyrighted content are visible to the user from the citation listing and the default can be set for that user’s typical use case scenario.  This takes the burden off the user to look it up.  While most users will only use literature for internal distribution, there are some groups that have other needs.  Medical Information groups need to know if they can send out an article to a health care provider when they get an unsolicited request.  Regulatory groups need to know if they can send an article as part of a filing with the FDA.  Does the system make it easy for users to view their rights? The more visible the copyright permissions are in the system, the easier it is for the user to be compliant.  Presenting permissions within the record keeps copyright top of mind and minimizes infringement risk to the organization.

6. Streamlining Access to Content

While some organizations only provide access to a literature management tool to a small number of users, a better approach is an enterprise solution.  With needs for literature across functional areas, operating from a decentralized system is not cost effective, efficient, or compliant as users will continue to make purchases and store articles outside the system with no regard for copyright.   In comparison, a centralized enterprise system can better manage permitted access across the organization, eliminate siloes, promote collaboration and support copyright compliance.

By opening the system up to the organization, you’ll also get a holistic view of the literature your company is using, and the costs associated with it.  This information will allow for better decision making regarding subscribed content.

7. Seamlessly Managing Citations

Medical Writing and Regulatory groups cite literature as well as internal content such as conference proceedings in manuscripts and filings. Can the literature management platform accommodate internal content so that all references are stored in one location with all the necessary metadata?  Will your organization use a built-in citation feature or an external product such as EndNote?  Things to consider are the citation styles available in the tool and user preference. All of the literature management tools integrate with EndNote, but that subscription is an additional cost.

8. Scaling Your Solution as You Grow

Discovery-stage organizations may not require all of the functionality available in a literature management system but selecting one that allows for scalability as they grow is advantageous.  As mentioned, change management is difficult.  By implementing a system that your organization can grow with, you’ll eliminate the need for future transitions – at least for circumstances you can control!  Workflows, citation capabilities, and other features that may not be top of mind today may be of use to a commercial organization.

RightFind

Transitioning from QUOSA to a comparable system doesn’t have to be difficult.  I can attest to the ease of the transition process with RightFind, having done it numerous times on behalf of HJDesmarais Consulting clients.   RightFind Enterprise provides the features necessary to support a life science organization through all stages of development with excellent customer support to assist along the way.

CCC takes a consultative approach with a mission to create solutions together. Learn more about CCC’s RightFind Suite and see how others are utlizing RightFind for their content management and compliance solutions:

How RightFind Enterprise Facilitates Content Access Across the World for a Global Leader in Hygiene, Health and Nutrition

How Mirati Therapeutics Launched RightFind Enterprise for Its At-Home Work Force

How Promoting Intellectual Property with RightFind Enterprise Fosters Innovation at Sun Chemical

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